Documentation of important documents: a key to efficiency and reliability
Documentation is always a task that many companies and employees like to put on the back burner or forget about. However, complete documentation is essential for the operation of machines, gearboxes, drives, couplings and engine mounts. Missing documentation data leads to lengthy processes, errors and wasted time. With PMP+, PMP Service GmbH offers a solution that structures, secures and makes retrieval of important documents available at any time.
What is part of the documentation for machines and drives?
Technical drawings such as exploded views and sectional views for quick identification of components
Spare parts lists with detailed information such as article numbers, specifications and sources of supply avoid incorrect deliveries
Assembly and maintenance instructions contain clear specifications on assembly processes, lubrication and regular maintenance intervals
Test reports document inspections, vibration analyses or alignment checks to determine condition
Operating and maintenance reports (service reports)show the history of repairs and maintenance in order to identify weak points at an early stage
Why is documentation so important?
Missing or incomplete documents can have serious consequences:
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Downtimes are prolongedSpare parts cannot be identified or installed incorrectly.
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Increasing costsImprovisations lead to additional damage and labor costs. Furthermore, unnecessary idle times can cause considerable economic damage.
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Safety suffersWithout correct instructions, repairs become unsafe.
Example scenario: An unexpected breakdown on a cargo ship
A cargo ship is on the high seas when a Coupling on an auxiliary diesel suddenly fails. The crew searches in vain for the spare parts list and the technical installation specifications. Without documentation, they have to:
Spare parts had to be laboriously identified and emergency operation improvised.
Installation is carried out with unclear specifications. The chance of installation errors is greatly increased.
The standstill is considerably longer, which delays the timetable and changes have to be communicated.
The consequences are drastic, as delivery failures and delays in transportation cause high costs. Customers are annoyed because they have to wait so long and the shipping company suffers damage to its reputation.
This example shows how important it is to have all relevant documents available at all times in order to avoid downtime.
How PMP supports documentation
With the product PMP+ PMP Service GmbH offers a solution that centralizes, digitizes and makes accessible all technical documents:
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Central data storageAll documents available at a glance, or on request.
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Continuous updatingRegular addition of maintenance reports and logs.
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Precision and clarityNo inaccurate information or missing details. Gaps in documentation are addressed and verified by PMP.
The advantages of professional documentation with PMP+ at a glance
Reliable documentation brings decisive advantages:
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Rapid response in the event of breakdownsRepairs can be carried out quickly and professionally.
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Cost reductionPrecise spare parts orders coordinated with PMP avoid expensive delays.
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Extended service life of the machinesThanks to clear maintenance specifications and histories, the condition of the systems remains optimal.
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Improved plannabilityRegular inspections and proactive maintenance can be better organized.
PMP+: Efficient documentation for maximum operational reliability
Complete and precise documentation is the key to smooth processes and long-term operational reliability. With PMP+, PMP Service GmbH offers a professional solution for the central management and continuous updating of your technical documentation. Find out how we can support you in optimizing your documentation processes – for a safe, efficient and cost-saving future. Contact us for more information.
